Google Drive DLP (Data Loss Prevention)
Prevent Data Leaks and Ensure your organization complies!
Prevent Data Leaks and Ensure your organization complies!
Google Drive has become an essential tool for organizations of all sizes, providing a secure and convenient way to store and collaborate on files in the cloud. However, as the use of Google Drive has become more widespread, so too has the risk of data breaches and security incidents. This is where Data Loss Prevention (DLP) on Google Drive comes into play, offering powerful tools and technologies to help organizations protect their sensitive data and prevent unauthorized access.
Data Loss Prevention (DLP) is part of the overall company's strategy to prevent, protect, and secure against leakage, loss, or misuse of the company’s confidential, sensitive data (API keys, Personally Identifiable Information, credit card numbers, and PHI). DLP control typically works by identifying, monitoring, and controlling the flow of sensitive data across various channels including emails, file sharing, instant messaging, cloud services, and web browsing. DLP is important to protect data wherever it resides, whether in storage, transit, or use.
In the context of Google Drive, DLP refers to a set of security features that help organizations protect their sensitive data stored on the cloud-based platform. Specifically, DLP on Google Drive can help prevent data breaches by detecting and blocking the unauthorized sharing of sensitive data with people who shouldn't have access to it. DLP gives you control over what users can share and prevent unintended exposure of sensitive data such as credit card numbers or identify numbers. Google Drive DLP control scans files for sensitive contents and prevents users from sharing such files.
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There are several ways that DLP can be implemented on Google Drive, including:
One of the main benefits of DLP on Google Drive is that it can help organizations maintain compliance with data protection regulations. For example, the General Data Protection Regulation (GDPR) requires organizations to take measures to protect personal data, including implementing appropriate security measures and ensuring that sensitive data is not shared with unauthorized parties. By using DLP on Google Drive, organizations can help ensure that they are meeting these regulatory requirements and avoid expensive data breaches.
Another important benefit of DLP on Google Drive is that it can be customized to meet the specific needs of each organization. For example, an organization may choose to block the sharing of certain types of data, such as credit card numbers or social security numbers, to prevent accidental or intentional exposure.
Additionally, DLP on Google Drive can be configured to provide notifications and alerts to users when they attempt to share sensitive data, helping to educate them about the risks involved and encouraging them to use best practices for protecting their data. DLP on Google Drive can also help organizations protect against internal threats, such as employees' accidental or intentional exposure of sensitive data. By detecting and preventing the unauthorized sharing of sensitive data, DLP can help organizations reduce the risk of data breaches and protect their intellectual property and confidential information.
Google Drive has had several incidents of data breaches due to the lack of DLP. Here are a few of them:
Google Workspace Business Starter, Business Standard and Business Plus do not have DLP support.
Google Workspace Enterprise has DLP support.
Although Google Workspace Business Plans do not have native Data Loss Prevention (DLP) features, there are several steps you can take to protect your account and sensitive information:
The major downsides of implementing the above section are:
Although Google Workspace Business Plans do not have DLP support, Enterprise plan does have the DLP Support.
Even for Enterprises, Google's native DLP is not enough. It does not do the following:
Strac is a data loss prevention software that detects and redacts sensitive data across all communication channels. It has no-code integrations with Google Drive, Gmail, Slack, Zendesk, Intercom, Office 365, etc.
A business using the Strac Google Drive DLP application can configure a list of sensitive data elements to mask or redact. The list below shows a list of sensitive data that can be redacted using the Strac Google Drive DLP application:
Now, let’s get down to how Strac protects your Google Drive workspace.
The following steps show how the Strac Google Drive DLP application protects your team's Google Drive workspace and saves your organization from data loss or leakage.
Learn more about Strac Google Drive DLP Integration here: https://www.strac.io/integrations/google-drive
Click here to book a demo session and learn how to integrate Strac into your Google Drive workspace. Strac's unique redaction technology will improve your DLP techniques, and help you protect sensitive data while eliminating compliance risks. Read more here to learn how Strac integrates with other SaS apps.