Box DLP

TL;DR:

• Data Loss Prevention (DLP) is necessary for Box to protect sensitive information, ensure compliance, and mitigate risks.
• Strac is a powerful DLP solution that integrates with Box and offers features like sensitive file detection, redaction, access and sharing controls, app integration controls, and audit and compliance reporting.
• Strac helps organizations detect and protect sensitive data, control file sharing, manage app access privileges, and track user activity within Box.

Why is Data Loss Prevention (DLP) necessary for Box?

Data Loss Prevention (DLP) is an important technology that helps organizations prevent the accidental or malicious loss of sensitive information. When applied to cloud storage solutions like Box, DLP serves several crucial functions:

1. Protection of Sensitive Information: DLP tools can identify and protect sensitive data, such as Personally Identifiable Information (PII), credit card numbers, intellectual property, and confidential company data. Integrating with Box can prevent this data from being inadvertently shared, accessed, or leaked. Box.com supports a wide range of file formats, including documents, spreadsheets, presentations, images, and more. Protecting sensitive data across these diverse formats necessitates a robust DLP solution.
2. Compliance: Many industries are subject to regulations that mandate the protection of certain types of information. For example, companies in the healthcare sector need to comply with HIPAA regulations that protect patient data. Similarly, depending on the industry, companies have to ahdere to PCI, SOC 2, ISO 27001 or Privacy laws like GDPR, CCPA. A DLP solution helps organizations adhere to these regulations by ensuring that sensitive data is not mishandled.
3. User Error: Accidental deletion or modification of files and sensitive comments or tasks can pose risks to data integrity and confidentiality within Box.
4. Data Visibility: DLP tools provide visibility into the data that's being stored and shared. This allows organizations to monitor what data is being uploaded to Box, who is accessing it, and whether it is being shared appropriately.
5. Risk Mitigation: With a DLP solution in place, if an employee tries to share sensitive data with unauthorized individuals or store it unsafely, the DLP system can block the action, notify administrators, or both.
6. Automated Policy Enforcement: DLP solutions can enforce data governance policies automatically. For example, a DLP policy might automatically restrict sharing files containing credit card numbers.

In a nutshell, DLP is needed for Box to provide an additional layer of security to protect sensitive data from being lost, misused, or accessed by unauthorized users. It helps companies to safeguard their data, ensure compliance, mitigate risks, and maintain data visibility, all of which are critical in today's data-driven world.

Implementing Comprehensive Data Loss Prevention in Box with Strac

Strac, a powerful DLP solution, offers tailored features to address the unique challenges of data protection in Box.com:

1. Sensitive File Detection: Strac integrates seamlessly with Box, enabling the detection of sensitive files, comments, and tasks. Users receive real-time alerts and notifications to stay informed about potential data risks.
2. Comprehensive Data Protection: Sensitive data elements such as social security numbers (SSN), dates of birth (DoB), driver’s license numbers (DL), passports, credit card numbers (CC), debit card details, and more can be configured to detect sensitive files or prevent unauthorized access. Here is the catalog of all data elements https://www.strac.io/blog/strac-catalog-of-sensitive-data-elements
3. Redaction: Strac provides dynamic redaction capabilities, allowing sensitive data elements within Box.com files, comments, and tasks to be automatically obscured. Authorized users can view the original content securely in the Strac UI Vault, while unauthorized individuals see redacted information.
4. Access and Sharing Controls: With Strac, organizations can exercise granular control over file sharing in Box. Customizable workflows can be established, requiring owner approval before sharing files, comments, or tasks. This ensures that data sharing remains controlled and authorized.
5. App Integration Controls: Strac empowers organizations to manage and control the access privileges of third-party applications integrated with Box. This feature ensures that data shared or accessed through these apps aligns with data protection standards and avoids unauthorized access.
6. Audit and Compliance: Strac generates comprehensive audit reports, providing visibility into user activity within Box. Compliance, Risk, and Security Officers can track file access, comments, tasks, and other activities, facilitating accountability and regulatory compliance.

Is Strac Box DLP published on Box Marketplace?

Yes, it is published here: https://app.box.com/app-center/strac_dlp/app/SmGHfBzuX0