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June 27, 2024
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7
 min read

Microsoft Endpoint Data Loss Prevention

Keeping Data Safe

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Microsoft Endpoint Data Loss Prevention
Calendar Icon White
June 27, 2024
Clock Icon
7
 min read

Microsoft Endpoint Data Loss Prevention

Keeping Data Safe

TL;DR

TL;DR: 

  • Microsoft Endpoint Data Loss Prevention (DLP) is a robust solution integrated into Microsoft 365, providing advanced policy enforcement and monitoring directly on endpoints. 
  • It helps secure sensitive data in remote and BYOD environments by detecting unauthorized access or transfers. 
  • Key capabilities include a flexible policy engine, persistent protection, just-in-time data lockdown, 360-degree visibility, and seamless integration with Microsoft 365 services.
  • Implementing Endpoint DLP involves confirming licensing, onboarding devices, classifying sensitive data, developing policies, and educating users.

In today's world of remote work and BYOD environments, securing sensitive data has become exponentially more difficult. Employees accessing confidential information from home networks or personal devices creates massive vulnerabilities that cybercriminals are all too eager to exploit. Just ask the numerous organizations that have suffered catastrophic breaches, costing tens of millions of dollars in damages.

With data security threats growing by the day, companies need powerful solutions to lock down their most sensitive information. Microsoft Endpoint Data Loss Prevention (DLP) enables organizations to take back control and prevent unauthorized access or transfers of confidential data. By extending advanced policy enforcement and monitoring capabilities to endpoints themselves, Microsoft Endpoint DLP provides an intelligent line of defense for an organization's digital assets.

What Makes Microsoft Endpoint Data Loss Prevention Different

Legacy DLP solutions rely on gateway scanning and network monitoring to identify potential data leaks. But with remote workers bypassing the corporate network, these tools are blind to what users are doing on their local devices. Microsoft Endpoint DLP closes this visibility gap by applying DLP directly on endpoints.

Built natively into Microsoft 365, Endpoint DLP integrates with services like Microsoft Defender for Endpoint to provide unified data protection. Using advanced content scanning and OCR, it detects sensitive information on Windows and macOS devices. Granular policies allow you to control what actions users can take with confidential data such as copying files or printing documents.

While third-party DLP tools feel bolted onto Microsoft 365, Endpoint DLP is part of the fabric. Tight integration with Azure Active Directory and Microsoft Intune enables seamless policy enforcement and monitoring anywhere users access corporate data.

Strac Microsoft Endpoint Data Loss Prevention: Block Sharing Sensitive One Drive Data


Key Capabilities of Endpoint DLP

Here are some of the standout capabilities of Microsoft Endpoint Data Loss Prevention:

Flexible Policy Engine

Create and deploy DLP policies tailored to your specific security requirements. Policies combine flexible content matching conditions like sensitive info types, file types, metadata, and exact content. Apply intelligent actions ranging from block to override to simple auditing.

For example, you may want to block copying credit card numbers to USB drives while simply auditing transfers of HIPAA data to business associates. Endpoint DLP policies support these nuanced use cases.

Persistent Protection

Endpoint DLP policies remain in force even when a device loses internet connectivity. For example, confidential files on a laptop will remain protected when offline in accordance with policy. Pending policy updates sync once the device is back online.

Just-In-Time Data Lockdown

Before allowing users to share or distribute sensitive content, Endpoint DLP can temporarily block activities until it determines whether they comply with policy. This prevents data from leaving an endpoint before it can be secured.

360-Degree Visibility

Rich alerts and an interactive timeline provide insights into data vulnerabilities, policy violations, insider risk events, and other threats. Pivot seamlessly into Microsoft Defender for Endpoint for deeper investigation and response.

Seamless Microsoft 365 Integration

Microsoft Endpoint DLP policies are managed from the same Microsoft Purview portal as Microsoft 365 data loss prevention. Protection extends across Exchange, SharePoint, OneDrive, and more. Policies follow users consistently across all endpoints and cloud services.

Implementing Endpoint Data Loss Prevention

Follow these best practices when deploying Microsoft Endpoint DLP:

Confirm licensing requirements - Endpoint DLP requires premium Microsoft 365 licenses including E5, A5, E5 Compliance, and A5 Compliance.

Onboard devices - Use tools like Microsoft Intune to deploy the Endpoint DLP agent to your Windows and macOS devices. This registers devices for monitoring.

Classify sensitive data - Identify regulated data like HIPAA or PII you need to monitor and protect. Endpoint DLP includes over 100 sensitive information types out of the box.

Develop data protection policies - Create policies aligned to your regulatory and business data security requirements tailored to your unique environment.

Educate end users - Train employees on proper data handling and make them aware of DLP monitoring to improve compliance.

Monitor policy effectiveness - Use alerts and dashboards to measure policy outcomes and fine-tune rules to maximize protection.

Remediate issues - Leverage built-in workflows to quickly investigate and resolve policy violations or insider risk incidents.

Regularly review policies - Update rules to account for new regulations, data types, user behaviors, and other changes that occur over time.

Strac Microsoft Endpoint Data Loss Prevention: Outlook Block Sensitive Data


Why Microsoft Endpoint Data Loss Prevention?

Here are some of the key reasons Microsoft Endpoint DLP should be part of your data protection strategy:

  • Unified data protection - Consistent policies across Microsoft 365 and endpoints
  • Lower costs - No need for third-party DLP solutions
  • Increased agility - Rapidly respond to new data security threats
  • Enhanced productivity - Policies follow users without disrupting work
  • Greater visibility - Detailed alerts reveal suspicious activities
  • Accelerated response - Integrated workflows to investigate and remediate incidents
  • Proactive protection - Identify and secure sensitive data everywhere

With Microsoft Endpoint DLP, organizations can confidently enable flexible work models like bring your own device (BYOD) and remote work without compromising security. Granular policy enforcement protects sensitive data wherever it travels while maintaining productivity.

Enhancing Microsoft Endpoint Data Loss Prevention with Strac

While Microsoft Endpoint DLP offers robust protection, organizations seeking comprehensive coverage across multiple platforms may benefit from additional solutions. Strac provides advanced data loss prevention that complements and extends Microsoft's capabilities. 

With our ability to integrate seamlessly with various SaaS applications and cloud services, Strac offers a holistic approach to data protection. Learn more about how Strac can enhance your Microsoft Endpoint DLP strategy by exploring our comprehensive DLP solutions.


Frequently Asked Questions about Microsoft Endpoint Data Loss Prevention

Here are answers to some common questions about Microsoft Endpoint Data Loss Prevention:

What Microsoft 365 licenses include Endpoint DLP capabilities?

Endpoint DLP requires a premium license such as E5, A5, E5 Compliance, or A5 Compliance. More basic Office 365 licenses do not include it.

What activities can Endpoint DLP monitor and control?

Endpoint DLP can monitor over 50 different activities including copy, move, print, email send, and upload to cloud services. Policies can be set to block, audit, or override these activities.

Can Endpoint DLP scan images and identify sensitive embedded text?

Yes, optical character recognition capabilities allow Endpoint DLP to scan images such as JPEGs and identify sensitive text or data points.

Does Endpoint DLP work on macOS and mobile devices?

Endpoint DLP supports macOS devices and has limited iOS and Android support. Enrollment in Intune MDM is required for mobile device management.

Can Endpoint DLP identify sensitive data like healthcare records or financial data?

Absolutely. Endpoint DLP includes over 100 pre-built sensitive information types covering categories like HIPAA, PII, PCI, and GDPR. Custom types can also be created.

Conclusion

With remote work accelerating, legacy network-centric security models are no longer sufficient. Microsoft Endpoint Data Loss Prevention enables intelligent protection of sensitive information directly on user devices. Before confidential data can leave an endpoint, granular policies ensure it is handled properly.

To learn more about maximizing data protection with Microsoft Endpoint DLP, contact your Microsoft sales representative for a personalized demonstration. In today's decentralized work environment, resilient endpoint security is critical - and Microsoft Endpoint DLP delivers.

Ready to take your data protection strategy beyond Microsoft Endpoint DLP? Book a demo with Strac today to discover how our advanced DLP solution can provide comprehensive protection across your entire digital ecosystem.

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