How to redact an email in Outlook or Office 365?
Protect your Outlook or Office 365 inboxes
Protect your Outlook or Office 365 inboxes
There is a need to redact an email to protect sensitive, confidential or personal information. Redaction helps to ensure that information such as financial data, medical records, personal addresses and phone numbers, and other private information is not disclosed or distributed to unauthorized parties. Additionally, redaction may be required to comply with privacy laws and regulations, such as the General Data Protection Regulation (GDPR) or the Health Insurance Portability and Accountability Act (HIPAA), or it may be required for compliance like SOC2, PCI (Payment Card Industry) DSS (Requirement 3). By redacting sensitive information, you can prevent potential harm or legal consequences for you and the individuals whose data is in the email.
Unfortunately, there is no way to manually redact an email in Office 365; however, you can take some manual steps to either recall if you are a sender OR delete what you received if you are a receiver.
If a sender accidentally sends an email containing sensitive data, the sender can recall the message.
Once you receive an email containing sensitive data, you can either delete or manually copy it, redact (aka mask) it manually, and send it back to yourself.
Strac Office 365 Email Redactor App is a Data Loss Prevention (DLP) software. It masks (aka redacts) sensitive emails while allowing authorized users to view those emails in Strac UI Vault. To redact emails, a business can configure a list of sensitive data elements (SSN, DoB, DL, Passport, CC#, Debit Card, API Keys, etc.). Compliance, Risk and Security officers will also get audit reports of who accessed what messages and at what time.
With Strac's 15-minute integration, you can mask (aka redact) your customers' sensitive data in emails. It lets you redact (mask) documents automatically in seconds, from emails to pdf, docx, png, jpeg, doc, and xls attachments.
For more information about Office 365 Email Redaction, please read here: https://www.strac.io/integrations/office-365
Below is a quick demo
Yes, Strac's Office 365 Email Redaction App can also look at older emails and redact all sensitive content from the body and sensitive attachments from email. This is a requirement for many of the compliance frameworks and privacy laws where businesses need to remove customer data from older emails once after the business function is done.
If you have any questions or want to see redaction on your emails in 15 minutes, please book a meeting with us.