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June 27, 2024
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 min read

Data Loss Prevention Procedures

Securing Sensitive Data

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Data Loss Prevention Procedures
Calendar Icon White
June 27, 2024
Clock Icon
 min read

Data Loss Prevention Procedures

Securing Sensitive Data



  • Securing sensitive data is critical for protecting intellectual property, customer information, and financial data from cyber threats. 
  • Key steps include assembling a DLP task force, discovering and classifying data, conducting risk assessments, defining policies, implementing strict access controls, selecting the right DLP technology, developing response plans, ongoing training, monitoring effectiveness, and fostering a security culture. 
  • Regular maintenance practices are essential to ensure DLP effectiveness. 
  • Executive buy-in is crucial for resource allocation and achieving a robust DLP program.

Data is the lifeblood of operations for any modern organization. But with cyber threats growing daily, we can't afford to be lax about protecting sensitive information. Airtight data loss prevention (DLP) procedures are crucial for safeguarding intellectual property, customer data, financial information, and other critical digital assets.

In this guide, we'll explore pragmatic steps for creating a layered DLP plan that goes beyond just slapping on some technical controls and calling it a day. Protecting sensitive data requires synthesizing people, processes, and technology while working together. Let's dive in.

Data Loss Prevention Procedures: Notion Redaction

Why Data Loss Prevention Procedures Should Be Top-of-Mind

Before detailing DLP best practices, it's worth underscoring why data loss prevention merits serious attention. Consider three core risks:

Non-Compliance Fines: Regulations like GDPR and NYDFS impose strict data protection rules. Fall short, and it can mean massive fines upwards of 4% of global revenue. Can your organization afford that kind of financial hit?

Brand Damage: Data breaches erode customer trust. In fact, according to IBM, 67% of consumers say they would switch providers after a breach. No organization wants its name dragged through the mud.

Direct Financial Loss: Breaches cost big bucks. According to IBM's 2022 report, the average price tag is now $4.35 million. That includes legal costs, notification expenses, lost revenue, and more.

With the stakes so high, every organization needs to prioritize building a robust DLP strategy. Half-measures simply won't suffice when it comes to protecting data in today's threat landscape. Now let's explore specific steps for crafting a plan.

Essential Components of Data Loss Prevention Procedures

An impactful DLP strategy rests on three foundational pillars working in harmony:

Involvement of People in Data Loss Prevention

The human element is pivotal. Employees must be educated on best practices for handling data through comprehensive security awareness training. DLP relies on humans following defined policies and being the last line of defense.

Documented data security processes enable consistency in how sensitive information is handled by employees. Policies should cover acceptable use, storage, transmission, retention periods and other facets.

Utilizing Technology for Data Loss Prevention

The right DLP tools provide visibility into data and automated controls for preventing loss. Network, endpoint and cloud DLP offer broad coverage.

With people, processes and technology covered, what practical steps bring a DLP strategy to life? Let's run through them.

10 Steps to Develop Effective Data Loss Prevention Procedures

Follow these best practices for building an airtight data loss prevention strategy:

Step 1: Forming a DLP Task Force

Bring together stakeholders from information security, legal, IT and key business units. This cross-functional team will steer the DLP strategy's development.

Step 2: Identifying and Categorizing Sensitive Data

Pinpoint where sensitive data resides across systems and networks. Catalog different data types, then classify them into categories based on sensitivity level. This enables tailored controls.

Step 3: Evaluating Risks

Analyze the likelihood of data loss based on existing vulnerabilities and threats. Also assess potential business impact. This illuminates the highest risk areas to focus on.

Step 4: Setting Robust Policies

Establish clear, thorough policies for how data should be secured, accessed, stored, transmitted, shared and disposed of. These provide guardrails for employees.

Step 5: Enforcing Strict Access Controls

Implement role-based access, multi-factor authentication, privileged access management and other controls to restrict data access on a need-to-know basis.

Step 6: Selecting DLP Technology Thoughtfully

Data Loss Prevention Procedures: Slack Sensitive Data Alert

Evaluate network, endpoint and cloud DLP tools. Ensure any solutions align with your tech stack and can enforce defined policies across data environments.

When choosing DLP technology, consider comprehensive solutions that cover various data environments. Strac's DLP solution offers advanced features like AI-powered detection and inline redaction, providing robust protection across cloud, on-premise, and endpoint systems.

Step 7: Creating Response Strategies

Define an incident response plan so that security teams can swiftly contain data loss threats and mitigate damages if a breach occurs.

Step 8: Providing Continuous DLP Training

Educate employees continuously through security awareness training on DLP best practices and how to avoid costly mistakes.

Step 9: Monitoring Effectiveness of Procedures

Continuously monitor DLP controls and regularly test things like policy awareness through phishing simulations. Tweak as needed.

Step 10: Embedding DLP in Organizational Culture

Promote data security as a cultural priority. Foster an environment where employees take ownership of DLP rather than view it as a checkbox.

By methodically executing these 10 steps, organizations can implement a layered data loss prevention strategy. But DLP isn't a set-it-and-forget-it deal. Maintaining your strategy requires ongoing vigilance.

Data Loss Prevention Procedures Strac Customer Review

5 Essential Practices for Maintaining Data Loss Prevention Procedures

Once your DLP foundations are in place, these practices avoid any cracks forming:

  • Verify controls – Continuously confirm that DLP controls meet evolving data security needs.
  • Review policies – Regularly review and update DLP policies to account for new regulations or threats.
  • Test awareness – Use phishing simulations, quizzes and audits to test employee readiness and identify DLP knowledge gaps.
  • Monitor data – Watch for abnormal use of sensitive data that could signal insider threats or account compromise.
  • Fix gaps – If testing reveals policy non-adherence or technical flaws, swiftly address them.

DLP is an iterative process requiring ongoing vigilance. But the peace of mind of knowing sensitive data is secured is well worth the effort.

Gaining Support from Executives for Data Loss Prevention Procedures

For CISOs and other security leaders, winning executive buy-in is essential for getting DLP budgets and resources greenlit.

Position DLP as a strategic imperative by emphasizing how it mitigates regulatory, financial and reputational risks. Armed with risk assessments and data-driven cost analyses, demonstrate the tangible ROI of DLP in avoiding breach costs. With executives onboard, you can build a robust DLP program with maximum impact.

How Strac Can Help

Strac offers a comprehensive data loss prevention solution that can significantly enhance your DLP procedures. As a SaaS/Cloud DLP and Endpoint DLP solution, Strac provides modern features designed to streamline and automate your data protection procedures across your entire digital ecosystem.

Strac's built-in and custom detectors support all sensitive data elements for PCI, HIPAA, GDPR, and any confidential data, allowing you to implement robust DLP procedures effortlessly. Uniquely, Strac offers detection and redaction capabilities for images and deep content inspection for various document formats. Explore Strac's full catalog of sensitive data elements to see how it can bolster your DLP procedures.

For organizations concerned about compliance, Strac DLP helps achieve standards for PCISOC 2HIPAAISO-27001CCPA, GDPR, and NIST frameworks, automating many compliance-related procedures. With easy integration, customers can implement Strac and see live scanning and redaction on their SaaS apps in under 10 minutes, quickly operationalizing your DLP procedures.

Strac's machine learning models ensure accurate detection and redaction of sensitive PII, PHI, PCI, and confidential data, minimizing false positives and negatives and streamlining your DLP procedures. The solution offers extensive SaaS integrations, including AI integration with LLM APIs and AI websites like ChatGPT, Google Bard, and Microsoft Copilot.

For comprehensive protection, Strac provides Endpoint DLP that works across SaaS, Cloud, and Endpoint environments. Developers can leverage Strac's API support for custom implementations, while inline redaction capabilities ensure sensitive text is masked or blurred within attachments, further automating your DLP procedures.

Strac's customizable configurations and out-of-the-box compliance templates allow for flexible, tailored data protection measures that align with your specific DLP procedures. Don't just take our word for it – check out our satisfied customers' reviews on G2 to see how Strac has improved their DLP procedures.

Key Takeaways on Data Loss Prevention Procedures

At the end of the day, effective data loss prevention comes down to recognizing that sensitive data is a precious asset requiring vigilant security across three fronts - people, processes and technology.

With rigorous DLP strategies and maintenance practices in place, organizations can keep confidential data locked down. Following the 10 steps outlined here provides a blueprint for building a layered DLP plan that offers genuine protection against leaks.

In today's data-driven world, information is power. Don't relinquish your data so easily - craft a resilient strategy to keep it secure.

Ready to implement cutting-edge data loss prevention procedures? Schedule a demo with Strac to see how our advanced DLP solution can help you secure your sensitive data across all environments. Join the ranks of our satisfied customers who trust Strac for their data protection needs.

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